Constitution

GIRVAN CANOE CLUB

CONSTITUTION

1          NAME

The organisation shall be known as Girvan Canoe Club

2          OBJECTS

The object of the Club shall be the promotion in Girvan and surrounding area of all aspects of Canoeing.

3          POWERS

To further the above object the group will:

Provide opportunities through out the year for people to learn canoeing in its many forms.

4          MEMBERSHIP

  • Membership of the group will be open to any persons within the age of 8 and upwards no matter of their gender, creed or disability.
  • There shall be an annual subscription charge.
  • The annual subscription payable shall be as fixed by the Club at the Annual General Meeting.  All subscriptions shall be payable within one calendar month of joining in each year.  Unless the Committee shall decide otherwise in any particular case, a member who is more than two months in arrears shall be deemed to have resigned his membership.  The Committee shall have the power to reduce the annual subscription for members who wish to join for part year only.
  • Members of the group will be required to promote and practice an anti-discriminatory policy.
  • SENIOR   all who are 16 years of age or over on 30th September of the current session.
  • JUNIOR   all who are under 16 years on 30th September of the current session.
  • All competing members must be Amateurs.

5          MANAGEMENT COMMITTEE

a)      The management committee shall be responsible for carrying out the policy of the group and subject to any conditions imposed from time to time by the group for administration, management and control of the affairs and property of the group.

b)      There shall be a management committee consisting of not less than 8 members who shall be elected at the Annual General Meeting.

c)      The office of Chairperson, Secretary, Treasurer and Child Protection co-ordinator shall be elected at the Annual General Meeting.

d)      The management committee shall have the power to co-opt to the committee as necessary.

e)      The Secretary shall keep adequate minutes of the meetings of the Committee which shall be open to inspection by any club member.

6          GENERAL MEETINGS

a)      Meetings of the group shall be held quarterly.

b)      The quorum will be one third of the committee members and the secretary will issue notice of the meeting at least 14 days in advance.

c)      There will be an Annual General Meeting of the group to be convened by the management committee each year in the month of September and at least 21 days notice shall be given of the meeting.  At each annual general meeting the business shall include a report of the work of the group, the approval of audited accounts, motions submitted by the management committee or members and the transaction of any competent business.

d)      The quorum at any general meting of the group shall be one third or any number as the group may from time to time determine.

e)      The chairperson of the management committee may at any time at his/her discretion, call a special general meeting of the group.  A special meeting of the group may be called on the written request of 3 or more members submitted to the secretary who shall arrange for a meeting to take place within 14 days.

7          FINANCE

a)      The group shall have the powers to raise money by means of fund raising events, donations or legacies, grants in aid from statutory agencies and other sources.  All monies raised by the group shall be applied to the purposes detailed in this constitution.  No portion of income shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to any members of the group.

b)      No member of the management committee shall be appointed to any salaried office of the group or to any office of the group paid by fees and no remuneration or any other benefit in money or monies worth shall be given by the group to any member except reimbursement of out of pocket expenses.

c)      The group’s year shall run from 1st September to 31st August.  Each year the accounts of the group shall be audited by an independent examiner.

d)      The annual accounts may be inspected by any member and the accounting records may be inspected at any time by any management committee member.

e)      An audited statement of the accounts for the last financial year shall be submitted by the management committee to the annual general meeting.

f)        A bank account shall be opened in the name of the group.  Withdrawals will require two out of three signatures.

8          ALTERATIONS TO THE CONSTITUTION

Alterations to the constitution shall require the assent of not less than 5 of those members present and voting at a properly convened general meting of the group.  A resolution for the alteration to the constitution shall be lodged in writing to the secretary of the group 14 days prior to a properly convened meeting of the group.  The secretary will include information of the proposed alteration to the constitution in the calling notice for the special meeting.

9          DISSOLUTION

The group may at any time be dissolved by a resolution passed by a two thirds majority at a properly convened meeting of which 14 days notice shall have been sent out to all members of the group.  Such resolution may give instruction for the disposal of any assets held by or in the name of the group to be given or transferred to a similar charitable organisation after payment of all debts and liabilities.