Girvan Canoe Club Annual General Meeting
Place Carrick Buildings, Henrietta St, Girvan.
Date 24th September 2008
Time 7:30 to 8:30 p.m.
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Present: Chris Saunders |
Apologies: Alistair Bruce |
Minutes of last meeting
The following error was noted: under membership fees the pool subs for juniors were listed as £2 in the first paragraph, then £2.50 further on. The first figure was correct. The rest of the minutes were accepted as being correct.
Chairman’s Report
Chris Saunders reported on the club’s activities over the last year.
The major event this year has been the grant from Awards for All (lottery fund). This has allowed the club to purchase new kayaks and other essential equipment, as well as to organise first aid training. However the further development training planned to revalidate the clubs coaches has not taken place, and the club training material for the reference library had not been purchased. One reason for the delay was that the SCA is revising all their courses. The upshot is that £1400 has not been spent and should be returned to Awards for All.
There has been good attendance at the club for children, and the new junior kayaks were all ready in use in the pool, but the numbers of adults attending has dropped. Chris suggested having a trial pool session to attract new members, and to involve the parents more.
Overall it has been a very positive year for the club, and we now need to concentrate on development.
Secretary’s Report
John Haston added the following comments to the Chairman’s report.
John apologised for his absence from club sessions, but should be able to attend more of the pool training sessions this coming year.
The affiliation fee to the Scottish Canoe Association (SCA) is now due in November. This includes insurance for club members and coaches while doing volunteer coaching.
Child Protection Officer’s Report:
Alister Jardine is now qualified to do disclosure checks on new adult members, and he reported that disclosure checks might be required to be re-done each year. This was questioned, and Alister agreed to check this out.
Treasurer’s Report:
Stephen Ball presented the financial summary statement. See copy attached to these minutes.
Stephen pointed out that more of the grant had been spent on equipment that should have been. The equipment order came to £7400, which included £1000 from the club funds, whereas it should have been £6400 including the £1000 contribution from the club. This was pertly due to confusion in handover of the financial paperwork from the previous treasurer, and we agreed to put our hands up to the grant providers and request leniency. We would also hand back the remaining £1400, and submit another application for the development training in the coming year.
The membership income was reported to be difficult to extract from some members, and pool subs were not enough to cover the increased pool charges
Membership Fees
It was agreed that the pool subs were increased to £3.00 for adults and £2.50 for junior/ unwaged. This is a 50p increase, for juniors, but these had not increased for several years, and no increase for the adults, which had increased by 50p last year.
The annual membership fees were agreed to be reduced, as these form a lesser part of the club income, but appear to discourage some people from coming back after their trial two weeks.
Pool subs are therefore:
£3.00 adult
£2.50 junior/ unwaged
Annual membership is:
£10 adult
£5 junior/ unwaged
Election of Office Bearers
All the committee agreed to stand for re-election, and there were no additional nominations for the posts this year, so the committee was re-elected without contest.
Chris Saunders was re-elected as Chairman, proposed by Dave Wilbraham and seconded by Alister Jardine.
Stephen Ball was re-elected as treasurer, proposed by Dave Wilbraham and seconded by Alister Jardine.
John Haston was re-elected as Secretary, proposed by Dave Wilbraham and seconded by Alister Jardine.
Alister Jardine was re-elected as Child Protection Officer, proposed by Dave Wilbraham and seconded by John Haston.
Dave Wilbraham was re-elected as meets secretary, proposed by Chris Saunders and seconded by Alister Jardine.
Kelt Saunders and Alistair Bruce were also re-elected as committee members.
Annual night out
Dave Wilbraham agreed to organise the club annual night out again. This would be at LA Bowl again one night early in the New Year.
Any Other Business
Dave volunteered to get some posters put up in the schools to advertise the pool sessions starting next week.
Due to difficulties in getting a vehicle with a tow-bar to bring the canoe trailer to the pool on Wednesday evenings, it is planned to continue to store some kayaks at the pool, provided there is no objection from the pool staff.
Chris Saunders asked to record in the minutes our acknowledgement of thanks and appreciation of the grant from Awards for All, and the benefit this would bring to the club.
